Even though the default access level of a catalog entry or file is set globally, it is still possible to modify it for specific Users only. Namely, you can globally set the access level as low as required, and then control exactly who receives a higher level of access.
To this end, the Groups module (Clients > Groups) allows you to group any assortment of content entries, Marketing assets, Ancillary assets, Materials and/or Carts and assign specific Members to this Group in order to grant them exclusive access rights.
The process is simple: create a Group, add Users to this Group, and then decide which items these Users should have privileged access rights to. Just add files or even entire catalog entries to the Group and, when doing so, set an increased access level for Users in this Group.For example, you may have received an exclusive new trailer for a film, and you would like to an exclusive group of clients to see this trailer on the platform, without making it available to every registered client. To do so, you could first upload the trailer as Unpublished, which will keep it invisible from all registered clients. Then, to make it visible to only a few of them, you could set up a Group, add those registered clients as members to whom you’d like to grant privileged access, and then add the trailer to the Group with an access level of Viewable.
The following functions are available:
- To create a Group, go to Clients > Groups and click New Group. Alternatively, you can create a new Group by selecting Add to new Group when adding items from the Content or Material tabs.
Alternatively, open the Group via Clients > Groups, go to the Contents tab and click the Add Contents button.
Alternatively, open the Group via Clients > Groups, go to the Videos or Images tab (depending on which type of Marketing asset you’d like to add) and click the Add Videos or Add Images button.
Alternatively, open the Group via Clients > Groups, go to the Ancillaries tab and click the Add Ancillaries button.
Alternatively, open the Group via Clients > Groups, go to the Media Files tab and click the Add Media Files button.
Alternatively, open the Group via Clients > Groups, go to the Carts tab and click the Add Cart button.