Materials: adding a Material entry

Material entries: introduction

Screen shot 40

Adding a Material entry

The mediapeers digital archive offers MPAA-certified, secure and redundant storage for all your master files, combined with full transparency of metadata and availability as well as easy access and outgest at any time. Unlike Marketing and Ancillary assets, there is no file size limit for Material entries, and an entry can be created independently of uploading a file.

There are a few options to create a Material entry:

  • Add a Material entry from scratch: open the catalog entry you’d like to add it to, then click New > Technical Format
  • Copy a Material entry from another catalog entry: click Copy > Existing Formats, then use the drop-down menu to choose the catalog entry you’d like to copy Material(s) from. You will be presented with a list of its Materials; simply tick the checkboxes next to each Material entry you’d like to copy, then click Save.
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Creating a default technical format

  • Copy a Material entry from your company’s defaults: click Copy > Default Formats, then proceed as described above. For this option to work, you first need to set up at least one default Material; to do so, follow these steps:
    1. Open your company account detail view by clicking your company name in the top right corner.
    2. Open the Settings tab and scroll down to the section Default technical formats for your company.
    3. Click the “+” icon to add one or several Material entries as described here and save them.
  • Defining metadata

    Each Material entry must include at least a set of mandatory metadata, and ideally should include as much information as possible to ensure transparency down the line.

    When creating a new Material entry, these are the typical steps to take while entering metadata:

    1. Title: first, specify the Title – it’s best to keep this descriptive of both the format and the content.Examples: “XDCAM HD422 PAL 25i eng/M&E w/ textless elements”, “HDCAM SR 29.97i – eng stereo/5.1 – trailer”

    Entering metadata

    Entering metadata

  • Type of material: the Format type is the most fundamental setting – here you can specify the type of the Material entry you’d like to enter. Options are:
    • File: any high-resolution file
    • Tape: metadata for a physically existing tape
    • DVD: an uncompressed DVD ISO image file of a video DVD that can be burned onto a DVD disc
    • Bluray: an image file of a video Bluray that can be burned into a Bluray discWe currently do not offer burning to Bluray disc, so at the moment this Format type can only be used for uploading and storing files.
  • Fundamental properties: depending on the Format type you specified, you will get a few format-specific options in these cases:
    • If File was selected as Format type, specify these:
      • File template: select one of the available values such as XDCAM HD422 (PAL) or Apple ProRes HD (NTSC) in order to preselect certain file metadata. If your file doesn’t match any of the available templates, select Custom file format, which will give you complete freedom to enter any metadata you’d like.
        Crucially, selecting one of the available File templates will also serve to make our system classify the file accordingly, which will enable certain processing options.Please be aware of how the selected File template influences how your file can be processed later on.
      • File type: The basic format of your file, such as Quicktime MOV, MXF or MP4.If your required file type is not given, choose Unspecified. This will allow you to upload any file type whatsoever.Uploading multiple files and/or folders to one Material entry is not possible. If you’d like to do so, please compress the files/folders into a single before before upload by using a format such as ZIP or RAR (free compression tools are widely available), then select Unspecified.
      • Access: visibility of the Material entry
      • Request quality check ($): If this box is ticked prior to upload/ingest of a file, a spot quality check will test the technical integrity of the file. Also, direct PAL tape outgest (via Tape Shipping Order) and several transcoding options (via Transcode Order) will be available after successful ingest. The following conditions must apply for the option to take effect:
        • The File template is set to either IMX50 (PAL) or XDCAM HD422 (PAL).
        • The file corresponds to our standard IMX50 (PAL) or XDCAM HD422 (PAL) formats.
        • The Request quality check ($) option is ticked before upload/ingest.For more information on pricing, please refer to your service agreement or contact us.
    • If Tape was selected as Format type, specify these:
      • Tape format: select one of the available values such as Digital Betacam or HDCAM SR.
      • Material location, Shelf number, Material number (optional): use these fields to make more detailed reference to your tape and keep track of its current location.When ingesting tapes through our services, a Material number clearly corresponding to a label on the case must be provided for each tape.
  • Timecodes and other basic properties: fill in optional further basic metadata, durations and timecodes by using the provided fields.You can specify multiple timecodes to differentiate clearly between segments of your tape/file, such as a technical lead in, ad breaks, and/or textless elements. Simply use the “+” icon to add more timecode entries. Note that TC in and TC out should always specify the overall start and end points of the file/tape.Tapes can only be ingested through our services if your Material entry supplies a TC in and TC out.
  • Video properties: under Video, fill in video metadata such as resolution, aspect ratio and codec.
  • Audio properties: Under Audio, specify all included audio tracks by using the + icon and adding the respective metadata. Each audio component can consist of one or multiple channels. For each one, please enter basic metadata, use the Sound format field to define the amount of channels, and then select the Audio track number and Audio channel description for each channel.
  • Adding audio components

    Adding audio components

  • Subtitles: optionally, specify Subtitles if they are burnt-in.
  • Save the Material entry.
    You will be alerted if any mandatory data is missing. When saving file metadata, you will also be alerted in case any metadata you entered does not match the constraints posed by the selected File template.
  • 2017-05-19T10:24:22+00:00