Linking catalog entries hierarchically and reassigning entries

Utilizing nested catalog entries to reflect hierarchical structures (such as Series-Season-Episodes)

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Add subordinate entries

To create hierarchically subordinate entries on a parent entry (e.g. to add Episodes to a Series), follow these steps:

  1. Open the catalog entry (Season, Series or Format only) you’d like to add subordinate entries to.
  2. Open the tab (Series, Episodes or Seasons) indicating the type of entry you’d like to add.
  3. In this tab, use the New Content button to add new entries.
  4. In the dialog, use the Number of copies field to specify how many entries you’d like to add, in case you’d like add more than one in a batch.
  5. Optionally, use the Series no./Season no./Episode no. fields to specify the number of the first entry that will be added; by default, this will be the next available number (so if no entry is present yet, numbering will simply start at 1).

When you create a subordinate entry, its Title field will be pre-filled with the parent entry’s title. Keeping this title will result in the subordinate entry carrying a generic numbering. Of course, if you’d rather like to give your episodes individual titles, you can edit them individually using the Edit function.

Let’s say you’d like to add five episodes to a Series entry called “My Test Series”. Using the steps above, you would enter “5″ in the Number of copies field. Note how the Title field, meanwhile, is pre-filled with “My Test Series” by default. By keeping this title, your Episodes would be named “My Test Series – Episode 1/5″, “My Test Series – Episode 2/5″, and so on. Optionally, you can give each episode an individual title; this would enable you to create titles such as “My Test Series – The First One (1/5)”, “My Test Series – Part Two (2/5)”, and so on.

The parent entry (e.g. the Series) can display an aggregated duration, such as “12 x 45′”, in the Duration field as soon as children are attached to it. To enable this, set the parent’s Duration to 00:00:00 while entering durations for all children.

Reorganizing catalog entries to form a new hierarchical structure

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Assigning a catalog entry to a new parent entry

To assign a catalog entry to a new parent entry and thereby link it to that parent entry as a subordinate entry, use these steps:

  1. Open the catalog entry (Seasons, Series or Formats only) you’d like to assign a catalog entry to. The following assign operations are possible:
    • Assign a Program to a Season, Series or Format (the Program will become an Episode)
    • Assign a Season to a Series or Format
    • Assign a Series to a Format
  2. Open the tab (Series, Episodes or Seasons) indicating the type of entry you’d like to add.
  3. In this tab, use the Assign Content button to add existing separate entries from your catalog.
  4. If no entries of the same type are present on the parent entry yet, numbering will start at 1; if entries are already present, the next added entry will receive the next available number.For example, if you’re assigning a new Season to a Series that already includes 3 Seasons, The new Season will become Season 4 by default. Of course, you can modify the assigned the Season’s number and title later by using the Edit function.
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Unassigning a hierarchically subordinate entry from a parent

To unassign a hierarchically subordinate entry from a parent and thereby break the link between the two, use these steps: 

  1. Open the catalog entry (Seasons, Series or Formats only) you’d like to unassign a catalog entry from. The following unassign operations are possible:
    • Unassign an Episode from a Season, Series or Format (the Episode will become an Program)
    • Unassign a Season from a Series or Format
    • Unassign a Series from a Format
  2. Open the tab (Series, Episodes or Seasons) indicating the type of entry you’d like to unassign.
  3. In this tab, tick the checkbox(es) next to the item(s) you’d like to unassign, then click the Unassign button.
  4. The association to the parent entry will be broken and the selected entries will become independent catalog entries.
It is only possible to assign a catalog entry of a lower hierarchical position to another catalog entry. Programs can be assigned to Seasons, Series and Formats; Seasons can be assigned to Series and Formats; Series can only be assigned to Formats.

The access level of the catalog entry you are assigning to must be equal to or higher than the access level of the entry you are assigning.

When unassigning children without any specific title, be aware that their titles will become generic once they turn into independent catalog entries. Since this can create some confusion especially when several entries are unassigned at once, it makes sense to temporarily change their titles to something specific while they are still assigned.

Let’s say you’d like to unassign three episodes from series “My Test Series”: “My Test Series – Pilot (1/3)”, “My Test Series – Episode 2/3″ and “My Test Series – Episode 3/3″. Through the unassign process, the first episode will turn into a Program with the title “Pilot”, since it already had a specific title. However, the other two episodes will both turn into Programs with the title “My Test Series”. To avoid this, you would simply need to give these two episodes specific (temporary) titles before unassigning them.